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SLA and Automation Rules

SLA and workflow rules

We have recently launched a new cool feature in our help desk software app - Automation macros. Use these "rules" to perform automatic actions on a set of tickets that meet a specific condition. For example: when a ticket arrives and its subject contains some text - route this ticket to a specific category. Or - if a ticket has not been updated for 3 hours - send a reminder-note to administrator.

Rules are commonly used for:

  • SLA (service level agrrement)
  • Escalation
  • Staff notification, customer nofication
  • Helpdesk Workflow management
  • Auto-responding - in case a ticket contains a common question. Or - asking the user to provide more details

Automation rules can do up to 40% work for you.

Rules creation

To create an "automation rule" simply go to Admin - Automation rules and click the "new rule" button. You're presented with a rule editing dialog with three areas:

SLA and workflow rules

  1. When - describes WHEN this rule will be launched - when a ticket is being submitted to the helpdesk app, when it's being closed, when it becomes overdue etc.
  2. What conditions should be met - what other "conditions" should be met? For example: ticket priority is "High". Or - ticket contains some text in the subject. Etc
  3. What should be done - add one or more "actions" here. For example: a ticket should be moved to category, priority has to be changed etc.

Some useful examples

  1. When a ticket becomes "overdue" (pass due date), send an alert to particular members of the team.
  2. When a ticket is closed (aka resolved) send an email invitation to rate the custoer support experience.
  3. When a ticket is created AND the "office" custom field is to "X" assign the ticket to the technician who's responsible for that office.
  4. If a ticket hasn't been updated for several hours, send a reminder to the customer.
  5. When a new reply is being added to a ticket - send an HTTP POST request to an external API that will update some external app data.

Last updated: 1/1/2018 more Hosted Help Desk whitepapers SLA and Automation Rules

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